Edit: Pack Policies & Procedures

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# Pack 261 Policies & Procedures

## Youth Protection

Pack 261 takes youth protection seriously. All leaders must:

- Complete Youth Protection Training annually
- Follow the **Barriers to Abuse** (two-deep leadership, no one-on-one contact)
- Report any concerns to the Cubmaster AND to the BSA national hotline: **1-844-SCOUTS1**
- Never photograph scouts and share publicly without parent consent

## Photo & Social Media Policy

- Always obtain written consent before posting photos of minors
- Use the annual photo consent form at registration
- Group photos (no identifiable individual faces) may be shared without individual consent
- Tag only the pack page, not individual scouts' accounts

## Refund Policy

| Scenario | Refund |
|----------|--------|
| Cancel 2+ weeks before event | 100% refund |
| Cancel 1–2 weeks before | 50% refund |
| Cancel less than 1 week | No refund (unless medical emergency) |
| Event cancelled by pack | 100% refund |

## Financial Controls

- All expenditures over $50 require committee approval
- Two signatures required on all checks
- Treasurer provides monthly financial report to committee
- Annual budget approved by committee vote in August

## Advancement Policy

- Leaders should not purchase awards before verification in Scoutbook
- Arrow of Light is awarded only at pack-level ceremony
- Rank advancements must be recorded in Scoutbook before purchasing patches
- Scouts must complete all requirements — no shortcuts

## Communication Standards

- Official communications sent by Cubmaster or Committee Chair
- Leaders should respond to parent inquiries within 48 hours
- Use pack email/group for official communications (not personal social media)
- Respect families' communication preferences

## Medical & Emergency Procedures

- A copy of each scout's Annual Health and Medical Record (Parts A & B) must be on file
- Part C (physical exam) required for camping events over 72 hours
- First Aid kit must be present at all pack activities
- Emergency contact information reviewed at start of each year

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